By registering for and/or attending Advocacy in Action 2020, herein referred to as the Conference, all participants agree to be bound by, and comply with, these terms and conditions. It is the participant’s responsibility to read and understand these terms and conditions.

Registration Agreement, Process and Payment Methods

1. Registrants will be able to select the early registration fee until 11:59 MDT February 21, 2020. If payment has not been received and confirmed by the Conference Management Office by 11:59 MDT February 28, 2020 (one week after the early bird deadline), registrants will be charged the standard Conference fee. If fee is not received by 11:59 MDT March 16, 2020 they will be charged the late registration fee, a $50 difference.
2. Payment online may be made using a credit card (American Express/Visa/MasterCard), purchase order, or check payable to Kesselman-Jones, Inc.
3. Payment of onsite registrations may be made using a credit card or check payable to Kesselman-Jones.
4. Delegates should advise of any special access requirements at the time of registration. To review our accessibility policy, click here.
5. Discount codes are assigned by the Conference Management Office. We reserve the right to cancel any registrations using unauthorized discount codes.
6. Conference registrations will not be confirmed until the completed form and the correct payment is received and processed by the Conference Management Office.
7. Registrants should obtain confirmation from the Conference Management Office before committing to other travel arrangements.
8. Attendees are responsible for making their own lodging and travel arrangements.
9. Registration information will be sent to registered attendees by email at least seven days prior to the event. Any registrant who does not receive the registration information should contact us by email to aia@kessjones.com.
10. Participants are responsible for securing- appropriate insurance coverage in connection with their attendance at the Conference. Where the participant is traveling from outside of the host country to attend the Conference, appropriate travel insurance should be purchased independently and in advance of any travel or travel bookings.
11. Credit Card chargebacks on registrations will incur a $50 fee.

Cancellation Policy

1. Conference registration can be canceled only in writing (email) to:

Kesselman-Jones, Inc

Email: aia@kessjones.com

For scholarship cancellations, please email Suzanne Lopez at Suzanne.lopez@state.nm.us.

2. Substitutions may be made at any time at no extra charge. Should substitution not be possible, cancellation charges apply as follows:

46+ days or more prior to start of event: 0% of the delegate fee (Jan 31, 2020)

31-45 days prior to start of event: 50% of the delegate fee (Feb 1-Feb 15, 2020)

16-30 days prior to the start of event: 70% of the delegate fee (Feb 16 – March 1, 2020)

15 or less days prior to start of event: 100% of the delegate fee (March 2, 2020)

3. Substitutions may be made at any time. If you wish to substitute a participant, please contact the Conference Management Office at the earliest opportunity.
4. Scholarship substitutions are not accepted.
5. Registrations may not be split.
6. All refunds will be made after the Conference, within 30 days.
7. In the event of fire, flood or without limit other causes that the Conference reasonably believes to be substantial or that are beyond the Conference’s control, we reserve the right to change the times, dates and the venue of the Conference, without incurring any liability to the participants. In the unlikely event of the program being canceled, a full refund will be made. Liability will be limited to the amount of the fee paid by the delegate. In the event of it being found necessary, for whatever reason, that the Conference is being postponed or the dates being changed, the organizers shall not be liable for any expenditure, damage or loss incurred by the delegate. If by rearrangement or postponement the event can take place, the booking between the delegate and the organizers shall remain in force.
8. The participant by accepting these terms and conditions you agree to fully indemnifies and hold harmless the Conference’s organizers, employees, agents, contracts and sub-contractors against and holds it harmless from all or any loss or damage, injury, actions, proceedings or claims arising from any act or omission of the participant during the course of the Conference.

Personal Information

1. By submitting registration details, delegates agree to allow the Conference and companies associated with the Conference to contact them regarding their services. To review our privacy policy, click here. Delegates who do not wish to receive such communications should email aia@kessjones.com.
2. Participation contact details will be kept in the Conference database. We do not record or store credit card information after 60 days.
3. Unless the Conference Management Office has received an explicit request from a registrant disallowing to share his/her contact information (through the Registration Form), a list of all attendees, their affiliation institutions and email addresses will be included in the Conference app.
4. By answering “Yes, I would like to receive email updates” in response to the question “Would you like to receive updates regarding the conference via email?” registrant email addresses will be used to circulate details and announcements regarding the conference and future events. By answering “No, I would not like to receive email updates” the conference will still automatically send one confirmation email to confirm registration, and one final logistics email a week before the conference.
5. The email addresses will also be used to circulate last-minute details and announcements of future Advocacy in Action events.
6. If you would like your record to be deleted AFTER the Conference, please notify Kesselman-Jones by email (aia@kessjones.com) or in writing to the Conference Management Office.

*These terms & conditions are subject to change without prior notice.